Job Description

Title: Legal Administrative Assistant

Location: Dallas, TX - Hybrid

Salary: $68,000-$84,000

Summary:

Our client, a nationally recognized litigation firm, is adding a Legal Administrative Assistant to its biggest office in Dallas, TX! This is a fantastic opportunity with a premier firm and an excellent work environment.

As a Legal Administrative Assistant, you will provide general supervision and follow established policies and procedures as well as perform a variety of administrative and occasionally billable duties for the team of assigned attorneys. Additionally, you will help to maintain positive contact with clients, attorneys, and staff, and observe confidentiality of client matters.

Requirements:

• Type correspondence, memoranda, and other legal documents; draft standard correspondence, memoranda, and other documents.
• Demonstrate thorough knowledge of litigation procedures (e.g., filing motions, superior/municipal court rules). Efficiently file and serve documents.
• Demonstrate understanding and accurately use the Code of Civil Procedure, Rules of Court, and local rules. Demonstrate thorough knowledge of legal terminology.
• Demonstrate understanding of documents required to subpoena records and ability to work effectively with the vendor.
• Ability to organize and identify documents for efficient filing of pleadings, correspondence, and other pertinent documents in client files.
• Read, scan, and distribute incoming mail for assigned attorneys. Ensures that outgoing mail is delivered in a timely manner.
• Establish and maintain calendar and deadline reminder systems; utilize computerized master calendar system as applicable.
• Effectively communicate with attorney(s) to maintain priorities and meet deadlines; keep attorney (s) informed of progress of assignments as necessary.
• Create new client matters (including conflicts) and prepare necessary closing documents when a case has concluded.
• Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
• Schedule appointments, travel arrangements, and meetings for attorney(s). Prepare and submit attorney(s) expense reports for approval.
• Process bills and research billing questions.
• Work closely and cooperatively with other support staff (paralegals, receptionists, file clerk, etc.)
• Notarize documents as requested by attorney(s).

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